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Riddles

  • What can fly without wings?
  • What is harmless but can kill you?
  • It’s a question you can ask all day long and get completely different but correct answers. What is the question?
  • When is 1600 plus 25 and 1700 minus 35 the same thing?

Definition

Time management refers to managing time effectively so that the right time is allocated to the right activity

Why do we need time management?

  • To save time
  • To reduce stress
  • To function effectively
  • To increase our work output
  • To have more control over our responsibilities

How to use time effectively?

  • Effective Planning
  • Setting goals and objectives
  • Setting deadlines
  • Delegation of responsibilities
  • Prioritizing activities as per their importance
  • Spending the right time on the right activity

The process of Time Management starts with

  • Cost your time
  • Making activity log
  • Goal setting
  • Planning
  • Prioritizing
  • Scheduling

Costing your time

  • How much does your time actually cost?
  • You can calculate it based on your salary etc, but ...
  • The real cost of your time is in its limited quantity and the fact you can never earn more. It's not a renewable resource.
    • So the cost is infinite. Time is the most valuable thing we have. Nothing exists outside the time we are given.

Making activity log

  • Make a realistic estimate on the time spent doing your activities
  • Pinpoint the critical areas : time spent on low value jobs
  • Find the high yield time of your day. The time of day you're most effective.

Goal Setting

  • life time goals to help you chart your life course, spiritual course and career path
  • Breakup your lifetime goals into smaller goals
  • Make a daily to-do list
  • Revise and update your list on a day to day basis

Planning

  • Draw an action plan
    • A list of things that need to be done to complete your goals

Prioritizing

  • Make a to do list
  • Consider the value of the task before you do it
  • Prioritize your tasks
    • What are you priorities?

Scheduling

  • Make a realistic estimate of how much you can do
  • Plan to make the best use of your available time
  • Preserve some contingency time to deal with unexpected events
  • Minimize stress by avoiding over-commitment

Measure Progress

  • Create a set of quantifiable measurements to identify how far you are along your goal
  • If you find that you are not progressing at the expected rate, revisit your plan

Quotes:

  • Whereas ye know not what shall be on the morrow. For what is your life? It is even a vapour, that appeareth for a lttle time, and then vanishes away. (james 4:14)
  • And whatsoever y do, do it heartily, as to the Lord, and not unto men; knowing that of the Lord ye shall receive the reward of the inheritance: for ye serve the Lord Christ (Colossians 3:23-24)
  • Time is what we want most but what we use worst (William Pen)
  • The common man is not concerned about the passage of time, the man of talent is driven by it
  • The key is not spending time, but in investing it
  • Make use of time let not advantage slip
  • Time is always running out

Conclusions

  • Time is the only thing which can never be renewed. Once it's gone, it's gone
  • Most of us when we get older we regret the time we wasted when we were younger
  • We have to pay attention to the gift of time and use it as wisely as we can.
    • Let's not fall in the trap that there is always a tomorrow. Because tomorrow never comes.
  • Use the techniques in this presentation to organize yourself.
  • When you start achieving your goals, you'll understand how valuable these techniques are.